2016 Annual Meeting & Conference Exhibits
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2016 Annual Meeting & Conference Exhibits

10/19/2016 to 10/21/2016
When: 6:00 PM
Where: Hilton Vancouver Washington Hotel
301 W 6th Street
Vancouver, Washington  98660
United States
Contact: Christine Shupe
518-433-8911


Online registration is closed.
« Go to Upcoming Event List  

COST: The cost to exhibit is $850 (U.S. funds). Contact the office for non-profit booth rates.

Each 8’ x 8’ exhibit booth will be supplied with one 6’ draped table, two chairs and a waste basket. Tabletop displays and smaller “pop-up” displays are recommended. The Heritage Ballroom where the exhibits will be displayed is carpeted and will be secured at night. 

Additional services may be ordered through the VHMA:
Electrical service may be ordered for a $200 fee.
Wireless Internet may be ordered for an additional $400 fee.*

Extra Name Badges may be ordered for an additional $105 each. 

 

*Contact the VHMA office if you need a wired Internet connection.

 

The VHMA has contracted with Triumph Expo and Event to provide exhibitor services, furniture rental, labor, cleaning and material handling services. See details below.

 

Booth assignments will be made by the VHMA staff just prior to the scheduled exhibit setup time. If you have special requirements regarding your exhibit space, please make a note in the special needs comment box on your registration form or contact Christine Shupe at the VHMA Office.

Each exhibiting company will receive two (2) complimentary representative badges. Additional badges may be purchased for $105.

 

ADVERTISING/SPONSORSHIP OPPORTUNITIES

Platinum Sponsorship - $4,500*
Gold Sponsorship - $2,750
*Includes a complimentary exhibit space. ($850 value)
 
Internet Sponsorship - $2,500
Bag Sponsorship - $2,500
Bag Insert - $1,000 (must be a registered exhibitor or sponsor, 9/15 deadline for materials)


EXHIBIT HALL HOURS
Wednesday, October 19, 2016
8:00 p.m. - 10:00 p.m. EXHIBIT SETUP - Heritage Ballroom


Thursday, October 20, 2016
6:00 a.m. - 7:30 a.m. EXHIBIT SETUP - Heritage Ballroom
7:30 a.m. - 8:30 a.m. Breakfast with Exhibitors - Heritage Ballroom

9:45 a.m. - 10:00 a.m. Networking Break with Exhibitors - Heritage Ballroom
12:30 p.m. - 2:30 p.m. Lunch with Exhibitors - Heritage Ballroom

4:30 p.m. - 6:30 p.m. - General Membership Meeting & Reception/Networking with Exhibitors

Friday, October 21, 2016
7:30 a.m. - 8:30 a.m. Breakfast with Exhibitors - Heritage Ballroom

9:30 a.m. - 10:00 a.m. Networking Break with Exhibitors - Heritage Ballroom
12:30 p.m. - 2:30 p.m. Lunch with Exhibitors  - Heritage Ballroom
2:30 p.m. - 4:30 p.m. EXHIBIT BREAKDOWN - Heritage Ballroom

SHIPPING DETAILS

The VHMA has contracted with Triumph Expo and Event to provide exhibitor services, furniture rental, labor, cleaning and material handling services.

 

Triumph Expo and Event

330 SE Division Place

Portland, OR 97202

503-417-8000

  

VHMA's Exhibitor Ordering and Service Kit is provided here.

 

ORDERING ONLINE

#1. Visit Triumph Expo and Event online

#2. Select the VHMA 2016 Annual Conference from the list of events along the right column

#3. Username: 9137

#4. Password: Capable (case-sensitive)


HOTEL & TRAVEL RESERVATIONS

Hilton Vancouver Washington
301 West 6th Street
Vancouver, WA 98661

360-993-4500

For Hotel Reservations: 360-993-4500

VHMA Group Rate:  $140 single/double++

 

Reservations Deadline: Wednesday, September 28, 2016 (or until the group block has sold)

 

08/25/2016 ROOM BLOCK UPDATE - only double queen bed rooms remain available in the group block. Be sure to request this room type to secure the group rate.

 

Self parking is $18.00 and valet parking is $23.00. Parking charges are subject to applicable taxes. Parking rates are subject to change.

Link to hotel details.

EXHIBITOR RAFFLE/DOOR PRIZES

A sure way to get attendees to visit each exhibit booth is the opportunity to win money. VHMA will be holding an exhibitor raffle in which we will raffle off a $225 American Express Gift Certificate. Each attendee will be given an Exhibitor Raffle Form which needs to be signed by a representative of each registered exhibitor attending. Upon submitting a completed Exhibitor Raffle Form, the attendee will be given a raffle ticket. On the last day of the event a winning raffle ticket will be drawn and the gift certificate awarded.

We will be giving away door prizes to attendees during the lunch breaks both Thursday and Friday. If you would like to donate a door prize please see Gerard Gervasi or Lori Lang at the conference registration table on site.

SHOW CONTACT
If you have any questions or need assistance prior to the show, please contact Christine Shupe at the VHMA Office by phone at 518/433-8911 x6; by fax at 888/795-4520; by e-mail; or by mail at PO Box 2280, Alachua, FL 32616-2280.

 

Triumph Expo & Events will have staff on hand during the entire show for any needs you may have.

Register by September 9, 2016 to be included onsite event materials.

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