2017 Annual Meeting & Conference Exhibits
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2017 Annual Meeting & Conference Exhibits

 Export to Your Calendar 9/27/2017 to 9/30/2017
When: 6:00 PM
Where: New Orleans Marriott
5555 Canal Street
New Orleans, Louisiana  70130-2349
United States
Contact: Christine Shupe
518-433-8911


Online registration is available until: 9/27/2017
« Go to Upcoming Event List  

COST: The cost to exhibit is $925 (U.S. funds). Contact the office for non-profit booth rates.

 

Booth space is limited - only 40 booths available.

Each 8’ x 8’ exhibit space will be supplied with one 6’ draped table, two chairs and a waste basket. Tabletop displays and smaller “pop-up” displays are recommended. The Mardi Gras Ballroom where the exhibits will be displayed is carpeted and will be secured at night. 

 

The VHMA has contracted with Freeman to provide exhibitor services, furniture rental, labor, cleaning and material handling services. Order forms for audio visual equipment, electrical and Internet services are provided in the Freeman Service Kit. Take advantage of discount pricing by ordering online at www.freeman.com by September 6, 2017.

 

FREEMAN SERVICE KIT

 

Booth assignments will be made by the VHMA staff just prior to the scheduled exhibit setup time. If you have special requirements regarding your exhibit space, please make a note in the special needs comment box on your registration form or contact Christine Shupe at the VHMA Office.

Each exhibiting company will receive two (2) complimentary representative badges. Additional badges may be purchased for $115. Exhibitor representatives are welcome to attend the educational sessions. Please contact Christine Shupe at the VHMA Office if your representative needs a continuing education certificate of attendance for their participation in the educational programs.

 

ADVERTISING/SPONSORSHIP OPPORTUNITIES

Platinum Sponsorship - $4,500*
Gold Sponsorship - $2,750
*Includes a complimentary exhibit space. ($925 value)
 
Internet Sponsorship - $2,500
Bag Sponsorship - $2,500
Bag Insert - $1,000 (must be a registered exhibitor or sponsor, 8/22 deadline for materials)


EXHIBIT HALL HOURS
Wednesday, September 27, 2017
6:00 p.m. - 10:00 p.m. EXHIBIT SETUP - Mardi Gras Ballroom


Thursday, September 28, 2017
6:00 a.m. - 7:30 a.m. EXHIBIT SETUP - Mardi Gras Ballroom
7:30 a.m. - 8:30 a.m. Breakfast with Exhibitors - Mardi Gras Ballroom

9:45 a.m. - 10:00 a.m. Networking Break with Exhibitors - Mardi Gras Ballroom
12:30 p.m. - 2:30 p.m. Lunch with Exhibitors - Mardi Gras Ballroom


Friday, September 29, 2017
7:30 a.m. - 8:30 a.m. Breakfast with Exhibitors - Mardi Gras Ballroom

9:30 a.m. - 10:00 a.m. Networking Break with Exhibitors - Mardi Gras Ballroom
12:30 p.m. - 2:30 p.m. Lunch with Exhibitors  - Mardi Gras Ballroom
2:30 p.m. - 4:30 p.m. EXHIBIT BREAKDOWN - Mardi Gras Ballroom

SHIPPING DETAILS

The VHMA has contracted with Freeman to provide shipping services. Contact Freeman to get a quote on your shipping needs.

 

FREEMAN

1000 Elmwood Park Blvd
New Orleans, LA 70123

504-731-6137 phone

469-621-5612 fax

FreemanNewOrleansES@freemanco.com

 

FREEMAN SERVICE KIT


Take advantage of discount pricing by ordering online at www.freeman.com by September 6, 2017.

 

HOTEL & TRAVEL RESERVATIONS

New Orleans Marriott
555 Canal Street
New Orleans, LA 70130

504-581-1000

Click for Online Reservations

VHMA Group Rate:  $199 single/double++

 

Reservations Deadline: Tuesday, September 5, 2017 at 5:00 p.m. CST (or until the group block has sold)

 

Valet parking is $20 daily and $40 overnight. Parking charges are subject to applicable taxes. Parking rates are subject to change.

EXHIBITOR RAFFLE/DOOR PRIZES

A sure way to get attendees to visit each exhibit booth is the opportunity to win money. VHMA will be holding an exhibitor raffle in which we will raffle off a $225 American Express Gift Certificate. Each attendee will be given an Exhibitor Raffle Form which needs to be signed by a representative of each registered exhibitor attending. Upon submitting a completed Exhibitor Raffle Form, the attendee will be given a raffle ticket. On the last day of the event a winning raffle ticket will be drawn and the gift certificate awarded.

We will be giving away door prizes to attendees during the lunch breaks both Thursday and Friday. If you would like to donate a door prize please see Gerard Gervasi or Lori Lang at the conference registration table on site.

SHOW CONTACT
If you have any questions or need assistance prior to the show, please contact Christine Shupe at the VHMA Office by phone at 518/433-8911 x6; by fax at 888/795-4520; by e-mail; or by mail at PO Box 2280, Alachua, FL 32616-2280.

 

Freeman will have staff on hand during the entire show for any needs you may have.

Register by August 9, 2017 to be included onsite event print materials.

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