2018 Annual Meeting & Conference Exhibits
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2018 Annual Meeting & Conference Exhibits

10/18/2018 to 10/20/2018
When: October 18-20, 2018
Where: Hyatt Regency Baltimore Inner Harbor
300 Light Street
Baltimore, Maryland  21202
United States
Contact: Christine Shupe
518-433-8911


Online registration is closed.
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VHMA EXHIBITOR FACT SHEET

 

COST: The cost to exhibit is $975 (U.S. funds). Contact the office for non-profit booth rates.

Booth space is limited - only 50 booths available.

Each 8’ x 8’ exhibit space will be supplied with one 6’ draped table, two chairs and a waste basket. Tabletop displays and smaller “pop-up” displays are recommended. The Constellation Ballroom CDEF where the exhibits will be displayed is carpeted and will be secured nightly, however, the VHMA and the Hotel are not liable for lost or stolen items. Booth assignments are made by the VHMA staff.

 

The exhibit hall layout and booth assignments can be found here:

https://floorplangenie.com/events/fpgVHMA/2018Meeting/Public/splash.aspx

 

The VHMA has contracted with Alliance Nationwide Exposition to provide exhibitor services, furniture rental, labor, cleaning and material handling services. Order forms for audio visual equipment, electrical and Internet services are provided in the Alliance Service Kit. 

 

An Alliance Service Kit will be emailed to you after we receive your exhibitor registration.


Alliance Exposition

6571 Washington Blvd

Elkridge, MD 21075

For assistance, please contact Exhibitor Services at 888.528.2011 or ExhibitorAssistance@alliance-exposition.com.


ALLIANCE SERVICE KIT - Online Ordering


Important Dates to Note:

Advance Order Discount Deadline - September 19, 2018
Advance Shipment Receiving - September 17, 2018

Advance Shipment Deadline - October 10, 2018

Booth assignments will be made by the VHMA staff just prior to the scheduled exhibit setup time. If you have special requirements regarding your exhibit space, please make a note in the special needs comment box on your registration form or contact Christine Shupe at the VHMA Office.

Each exhibiting company will receive two (2) complimentary representative badges. Additional badges may be purchased for $250. Exhibitor representatives are welcome to attend the educational sessions. A continuing education certificate form can be picked up at the conference registration table.

 

ADVERTISING/SPONSORSHIP OPPORTUNITIES

Platinum Sponsorship - $4,500*
Gold Sponsorship - $2,750
*Includes a complimentary exhibit space. ($975 value)
 
Internet Sponsorship - $2,500
Vendor Classroom - $1,500**
Mobile App Ad - $1,000
Bag Insert - $1,000 (must be a registered exhibitor or sponsor, 8/15 deadline for materials)
Exhibit Booth - $975

 

**A 30-minute block of time to utilize the private classroom space in the exhibit hall (seating for 20). Classroom blocks are limited.


EXHIBIT HALL HOURS
Wednesday, October 17, 2018
6:00 p.m. - 10:00 p.m. EXHIBIT SETUP - Constellation Ballroom CDEF


Thursday, October 18, 2018
6:00 a.m. - 7:00 a.m. EXHIBIT SETUP - Constellation Ballroom CDEF
7:00 a.m. - 8:00 a.m. Breakfast with Exhibitors - Constellation Ballroom CDEF

10:45 a.m. - 11:15 a.m. Networking Break with Exhibitors - Constellation Ballroom CDEF
12:45 p.m. - 2:45 p.m. Lunch with Exhibitors - Constellation Ballroom CDEF


Friday, October 19, 2018

7:00 a.m. - 8:00 a.m. Breakfast with Exhibitors - Constellation Ballroom CDEF

10:45 a.m. - 11:15 a.m. Networking Break with Exhibitors - Constellation Ballroom CDEF
12:45 p.m. - 2:45 p.m. Lunch with Exhibitors - Constellation Ballroom CDEF

2:45 p.m. - 4:30 p.m. EXHIBIT BREAKDOWN - Constellation Ballroom CDEF

 

The exhibit hall layout and booth assignments can be found here:

https://floorplangenie.com/events/fpgVHMA/2018Meeting/Public/splash.aspx

SHIPPING DETAILS

The VHMA has contracted with Alliance Nationwide Exposition to provide shipping services. Contact Alliance to get a quote on your shipping needs.

Alliance Exposition

6571 Washington Blvd

Elkridge, MD 21075

For assistance, please contact Exhibitor Services at 888.528.2011 or ExhibitorAssistance@alliance-exposition.com.

 

ALLIANCE SERVICE KIT - Online Ordering


Important Dates to Note:

Advance Order Discount Deadline - September 19, 2018
Advance Shipment Receiving - September 17, 2018

Advance Shipment Deadline - October 10, 2018

 

LEAD RETRIEVAL

The VHMA has contracted with Swiftium to provide a mobile app that will allow you to scan attendee badges to generate a leads list using any mobile phone. The cost is $140 per app license. You can order your app license on the VHMA website prior to the show.

 

HOTEL & TRAVEL RESERVATIONS

Hyatt Regency Baltimore Inner Harbor
300 Light Street 

Baltimore, MD 21202

410-528-1234 

HYATT ONLINE RESERVATIONS LINK


VHMA Group Rate: $199 single/double++

 

Reservations Deadline: Monday, September 24, 2018 (or until the group block has sold)

 

Self-parking is $30 per day and $42 for overnight Valet. Parking rates are subject to change.


SHOW CONTACT
If you have any questions or need assistance prior to the show, please contact Christine Shupe at the VHMA Office by phone at 518/433-8911 x6; by fax at 888/795-4520; by e-mail.

 

Alliance Exposition will have staff on hand during the entire show for any needs you may have.


Register by August 15, 2018 to be included onsite event print materials.

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