2015 Annual Meeting & Conference Exhibits
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When: 9/9/2015
Where: Lowes Philadelphia Hotel
1200 Market Street
Philadelphia, Pennsylvania  19107
United States
Contact: Christine Shupe

Online registration is closed.
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COST: The cost to exhibit is $775 (U.S. funds). Contact the office for non-profit booth rates.

Each 8’ x 8’ exhibit booth will be supplied with one 6’ draped table and two chairs. Tabletop displays and smaller “pop-up” displays are recommended. The Millennium Hall where the exhibits will be displayed is carpeted and will be secured. 

Additional services may be ordered:
Electrical service may be ordered for a $120 fee.
An extra table may be ordered for an additional $100 fee.
Internet access will be available in the ballroom for $250.

Booth assignments will be made by the VHMA staff just prior to the scheduled exhibit setup time. If you have special requirements regarding your exhibit space, please contact Christine Shupe at the VHMA Office.

Each exhibiting company will receive two (2) complimentary representative badges. Additional badges may be purchased for $95.

Wednesday, September 9, 2015
6:00 p.m. - 10:00 p.m. EXHIBIT SETUP - Millennium Hall

*If you are picking up shipments from the FedEx Business Center be sure to do that before 5:30 pm. All shipments to the hotel go to the FedEx Business Center.

Thursday, September 10, 2015
6:00 a.m. - 7:30 a.m. EXHIBIT SETUP - Millennium Hall
7:30 a.m. - 8:30 a.m. Continental Breakfast with Exhibitors - Millennium Hall

9:45 a.m. - 10:00 a.m. Networking Break with Exhibitors - Millennium Hall
12:30 p.m. - 2:30 p.m. Lunch with Exhibitors - Millennium Hall

Friday, September 11, 2015
7:30 a.m. - 8:30 a.m. Continental Breakfast with Exhibitors - Millennium Hall

9:30 a.m. - 10:00 a.m. Networking Break with Exhibitors - Millennium Hall
12:30 p.m. - 2:30 p.m. Lunch with Exhibitors  - Millennium Hall
2:30 p.m. - 4:30 p.m. EXHIBIT BREAKDOWN - Millennium Hall

All shipments are delivered to the FedEx Business Center. Inbound/Outbound handling fees applicable. Click for the FedEx Business Center Shipping Instructions and package handling fees.

Label your boxes to the attention of the person who will be staffing your booth. DO NOT ship them to the attention of the VHMA. You must REFERENCE the exhibit company name and the 2015 VHMA Annual Meeting and Conference as listed below. It is helpful to use LARGE, BRIGHT LABELS indicating how many boxes are in your shipment (e.g., Box 1 of 4, Box 2 of 4, etc.).

Your shipping label should read:

Loews Philadelphia Hotel
Hold For Guest: Exhibitor Representative and Exhibitor Representative cell phone #
Exhibitor Company Name, Millennium Hall
1200 Market Street
Philadelphia, PA 19107   
Box(es)____ of ____ (multiple boxes MUST be numbered)


You must bring your own shipping labels and account number for return shipping charges if you are not using the FedEx Business Center for return shipment. Outbound packages to be picked up by a third party courier should be coordinated in advance with a FedEx Office team member. Outbound handling fees will be applied to all packages, regardless of carrier, in addition to shipping/transportation fees.


FedEx Business Center Hours:
Monday through Friday: 7:30 am to 5:30 pm
Saturday: 8:00 am to 2:00 pm

Sunday: Closed

Lowes Philadelphia Hotel
1200 Market Street
Philadelphia, PA 19107

For Hotel Reservations: (888) 575-6397 or (215) 627-1200 or click for online reservations

VHMA Group Rate:  $169 single/double++

Link to hotel details.


A sure way to get attendees to visit each exhibit booth is the opportunity to win money. VHMA will be holding an exhibitor raffle in which we will raffle off a $225 American Express Gift Certificate. Each attendee will be given an Exhibitor Raffle Form which needs to be signed by a representative of each registered exhibitor attending. Upon submitting a completed Exhibitor Raffle Form, the attendee will be given a raffle ticket. On the last day of the event a winning raffle ticket will be drawn and the gift certificate awarded.

We will be giving away door prizes to attendees during the lunch breaks both Thursday and Friday. If you would like to donate a door prize please see Christine at the conference registration table on site.

If you have any questions or need assistance prior to the show, please contact Christine Shupe at the VHMA Office by phone at 518/433-8911 x7001; by fax at 888/795-4520; by e-mail; or by mail at PO Box 2280, Alachua, FL 32616-2280. If you need assistance anytime throughout the conference, Christine can be located at the conference registration table.

Register by August 1, 2015 to be included onsite event materials.

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