2021 Annual Meeting & Conference

Annual Meeting & Conference - Exhibits


EXHIBIT HALL IS SOLD OUT

Please email if you would like to be put on the waiting list.

Cost

Before May 1, 2021
Exhibit space - $1,050
Exhibit space with Lead Retrieval - $1,200

After May 1, 2021
Exhibit space - $1,150
Exhibit space with Lead Retrieval - $1,300


Contact the office for non-profit booth rates.

The Exhibit Hall is located in the Sheraton Liberty Ballroom (A-B) on the Lobby level.

To enhance attendee traffic for exhibitors, note the following:

  • Generous food/beverage provided in Exhibit areas
  • Attendees routed through Exhibit Hall
  • Dedicated Exhibit networking time each day
  • Limited to 64 booths for greater exposure

INCLUSIONS

  • 8' x 8' exhibit space
  • 6’ draped table, two chairs, and waste basket
  • Exhibit Hall is carpeted
  • Two (2) Exhibit personnel badges per 8’x8’ booth (includes breakfast and lunch). Additional badges may be purchased for $300 each.
  • Company description and contact information posted on VHMA event app with link to company website
  • Complimentary admittance into education sessions
  • Tabletop displays and smaller “pop-up” displays are recommended.
  • The Liberty Ballroom will be secured nightly, however, the VHMA and the Hotel are not liable for lost or stolen items.

LEAD RETRIEVAL WITH GAMIFICATION

  • Lead retrieval system with Gamification available as exhibitor option.
  • Exhibitors with Lead Retrieval will be assigned points to give to attendees for Gamification participation. VHMA will award prizes to the three attendees who collect the highest number of points.
  • Gamification is provided to encourage attendee interaction with vendors.
The exhibit hall layout can be found here. Company booth assignments can be found here.
Booth assignments will be finalized by the VHMA staff prior to the event date. VHMA reserves the right to make final booth assignments and placement. If you have special requirements regarding your exhibit space, pleasecontact Kelli Albarado at the VHMA Office.

EXHIBIT HALL HOURS (subject to change) - Liberty AB Ballroom

Wednesday, September 8, 2021
6:00 p.m. - 9:00 p.m. EXHIBIT SETUP

Thursday, September 9, 2021
6:00 a.m. - 7:00 a.m. EXHIBIT SETUP
7:00 a.m. - 8:00 a.m. Breakfast with Exhibitors
10:15 a.m. - 11:00 a.m. Marketplace Break with Exhibitors
12:30 p.m. - 1:45 p.m. Lunch with Exhibitors
3:15 p.m. - 3:30 p.m. Networking Break with Exhibitors

Friday, September 10, 2020
7:00 a.m. - 8:00 a.m. Breakfast with Exhibitors
10:00 a.m. - 10:45 a.m. Marketplace Break with Exhibitors
12:15 p.m. - 1:30 p.m. Lunch with Exhibitors
2:00 p.m. - 4:30 p.m. EXHIBIT BREAKDOWN

EXHIBITOR SERVICES

The VHMA has contracted with Alliance Nationwide Exposition to provide exhibitor services, furniture rental, labor, cleaning and material handling services, and shipping. Order forms for audio visual equipment, electrical and Internet services are provided in the Alliance Service Kit.

For assistance, please contact Exhibitor Services at 888.528.2011 or ExhibitorAssistance@alliance-exposition.com.

ALLIANCE SERVICE KIT - Online Ordering

Important Dates to Note:

Advance Order Discount Deadline - August 11, 2021
Advance Shipment Receiving - August 9, 2021
Advance Shipment Deadline - September 2, 2021

    EXHIBIT & CANCELLATION POLICY

    Linked is the VHMA's Exhibit Policy. By registering you agree to comply with the policy.

    SHOW CONTACT

    If you have any questions or need assistance prior to the show, please contact Kelli Albarado at the VHMA Office by phone at 518/433-8911 x9; by e-mail.

    Alliance Exposition staff will be on hand during the entire show for any needs you may have.


    Exhibit Hall Layout

    Booth Directory

    Sponsorship Opportunities

    HOTEL RESERVATIONS

    Sheraton Philadelphia Downtown
    201 N. 17th Street
    Philadelphia, PA 19103
    215-448-2000
    CLICK HERE FOR RESERVATION INFORMATION

    Contact

    Kelli Albarado, CAE, CMP
    Kelli@vhma.org
    518-433-8911 x9