Mobile App QuickStart Guide

2025 Annual Meeting and Conference

September 4-6, 2025
Hyatt Regency New Orleans
601 Loyola Avenue
New Orleans, LA 70113

Join us for an inspiring and transformative experience at our annual conference, "Rhythms of Excellence: Strategies for Veterinary Hospital Success," designed exclusively for business leaders and managers of veterinary hospitals. This year, we delve into the dynamic and evolving world of veterinary care management, where the art of leadership meets the science of success. 

In today's fast-paced veterinary industry, achieving and maintaining excellence requires a delicate balance. Just as in music, where rhythm is the backbone that unites different instruments to create harmony, effective veterinary leadership integrates diverse elements — strategic planning, team empowerment, client engagement, and operational efficiency — to create a thriving practice. 

At "Rhythms of Excellence," you will gain insights from industry leaders and pioneers who have mastered the craft of synchronizing these elements to achieve exceptional results. Through dynamic keynote presentations, interactive workshops, and collaborative panel discussions, we will explore strategies to optimize practice performance, enhance team dynamics, and elevate patient care.

VHMA membership is required to register for this event. For more details.

Special Programs & Events Not to Miss!

Pre-Conference Workshop

SPONSORED BY CARECREDIT

Sharpen Your Financial Skills.  Finance Fundamentals Every Manager Needs to Know
This comprehensive six-hour in-person workshop is designed to provide managers with a fundamental understanding of financial management tailored specifically to veterinary hospitals. Throughout the workshop, participants will delve into essential financial concepts, including revenue generation, cost control, cash flow management, and theft prevention. Additionally, the session emphasizes the importance of client education around pet care costs, equipping managers with strategies to effectively communicate the value and necessity of veterinary services to pet owners. This foundational knowledge empowers managers with practical, actionable skills crucial for supporting hospital operations. By the end of the workshop, participants will develop a solid understanding of financial principles, which will help them manage finances more effectively, control costs, educate clients, and make informed decisions that support the hospital's financial success. For more details.

Career Conversations
Ever wish you could talk through career planning with a trusted colleague? At the 2025 Annual Conference, you can! These confidential conversations will allow you to ask questions, request feedback and can yield important insights that will equip you to be more proactive as you grow your career. Registration is required, no additional cost. Participation is limited. For more details.

PRESENTING SPONSORS

IDEXX


PARTICIPATING SPONSORS

Boehringer Ingelheim Hill's Pet Nutrition
Schultz Scratch Financial

AFTERNOON SNACK BREAK SPONSOR

Mobile App Instructions

To access the VHMA application from your mobile device if you haven’t previously downloaded it: 

FIND IT

Registered conference attendees and exhibitors can expect an email with instructions to access the mobile app.

Or search your app store for VHMA Events

INSTALL IT

Download the VHMA Events app on your device 

Once installed, launch the VHMA Events app and enter your email address (the email you registered with) on the login screen 

Now enter your password: VHMA2024         

If you have trouble logging into the app, please contact VHMA Team Member Megan Collier at megan@vhma.org.     

NOTE: When you install the app, please be sure to AGREE to the Push Notifications so that you can receive the latest VHMA Events updates.

 

Once logged in, you can access the following icons on the home pages:      

 

  • Sessions: View the entire session schedule organized by days, tracks, rooms, and speakers. Tap the heart button on any session to create a personal session schedule, which will be visible under the "My Agenda" button.
  • CE Tracking: Mark sessions you have attended and email yourself a transcript of continuing education.
  • Exhibitors: Access exhibitor details, content, and their booth locations at the event. You can also filter exhibitors by category. Tap the heart button to add an exhibitor to your favorites, which will be visible under the "My Agenda" button.
  • My Agenda: This section displays your personal session schedule and the exhibitors you have favorited. 
  • Attendees: Connect with your fellow attendees and send them messages.
  • Attendee Profile: View your attendee profile, update your information, and add a profile photo.
  • Survey: Complete the session surveys and the final event survey.
  • Maps: Use the hotel and interactive exhibitor map to navigate the event venue effectively.    
  • Info: Find comprehensive information about all other aspects of the event.
  • Notes: Access a list of notes you have taken, sorted by session, exhibitor, attendee, and general notes. You can also email these notes to yourself at any time.
  • Messaging: Send messages and view the list of messages you have sent and received from fellow attendees.
  • Notifications: Stay updated with the latest information and announcements.
  • Photo Gallery: Browse the photo gallery and utilize the camera functionality within the gallery to capture and share your favorite moments from the event.
  • Lead Retrieval: This feature is exclusively available to exhibitors.
  • Scan and Meet: Scan the QR code of fellow attendees (located in their profile section) to expand your network, meet new colleagues, and participate in the networking game.
  • Game: Engage in the game and earn points by networking with attendees, visiting exhibitors, participating in quizzes, and using the app. Prizes are up for grabs as well. The game begins when the conference starts.
  • Search (top menu): Utilize the search function to look up sessions, exhibitors, and attendees.
  • Settings (top menu): Log out or manually refresh the session data as needed.

2025 Annual Meeting & Conference - QUICK LINKS

Schedule
Pre-Conference Workshop
Location/Hotel
Registration Rates/Policies
Program
Speakers
Career Conversations
CVPM Question Writing Session
Event Code of Conduct
Exhibitor Directory
Exhibiting & Sponsorship
New Member Activities

Mobile App Quick Start Guide


Justification Template

Need help justifying your attendance to your practice leadership? Use our template to effectively communicate the value of attending the VHMA Annual Conference to frame your request. Justification_Template.docx

Welcome Parade Sponsor

Stop by Booth #4 in the Exhibit Hall.

Sponsored by: Pyxis Pro

Professional Headshot

Stop by Booth #69 in the Exhibit Hall for your complimentary professional headshot.

Sponsored by:  Antech

Cappuccino/Latte Booth

Stop by Booth #43 in the Exhibit Hall for your complimentary cappuccino or latte.

Sponsored by:  Vets Choice Radiology

Pet Caricature Booth

Stop by Booth #60 in the Exhibit Hall and bring a digital photo of your pet to get your complimentary Pet Caricature.

Sponsored by:

Psychic Booth

Stop by Booth #29 in the Exhibit Hall for a special New Orleans style psychic reading.

Sponsored by:  Premier Vet Alliance


Continuing Education Hours

16.5 hours are available for the VHMA Annual Conference 

6 hours are available for the Pre-Conference Workshop

Total of 22.5 Continuing Education Hours for all programs

Additional CE hours can be earned by accessing program recordings in the OnDemand catalog after the conference. Paid conference attendees receive free access to all session recordings after the conference.