Exhibit 2023

Exhibit Registration coming January 2023

2023 VHMA Annual Meeting & Conference
Glendale, AZ
September 21-23, 2023

Priority booth selection available to VHMA Supporting Sponsors (page 2). Please contact kelli@vhma.org for more details.

Exhibit Space Cost

Before March 1, 2023
Exhibit space with Lead Retrieval - $1,600
Exhibit space - $1,350


After February 28, 2023
Exhibit space with Lead Retrieval - $1,700
Exhibit space - $1,450

Contact the office for non-profit booth rates.

To enhance attendee traffic for exhibitors, note the following:
  • Breakfast and Lunch provided in Exhibit Hall
  • Attendees routed through Exhibit Hall
  • Dedicated Exhibit networking time each day
  • Limited to 67 booths for greater exposure
Highlights
  • Meals in Exhibit Hall: Breakfast, lunch and breaks will be located in the Exhibit Hall to promote greater interaction with attendees.
  • Career Booths: Exhibit area dedicated to companies, clinics, recruiters and job placement agencies. Located in the foyer just outside the Exhibit Hall entrance.
  • Mobile App Gamification: Attendees are incentivized to visit our exhibitor booths through our mobile gamification contest. Points are awarded by scanning attendee badges at your booth. Additional points are available at Sponsor booths. Cash prizes are awarded to top players.
    Inclusions
    • 8' x 8' exhibit space
    • 6’ draped table, two chairs, and wastebasket
    • Exhibit Hall is carpeted
    • Two (2) Exhibit personnel badges per 8’x8’ booth. Additional badges may be purchased for $350 each.
    • Interactive exhibitor profile included in VHMA event app
    • Complimentary admittance into education sessions
    • Breakfast and Lunch included with badge
    • Tabletop displays and smaller “pop-up” displays are recommended.
    • The Exhibit Hall will be secured nightly, however, the VHMA and the Hotel are not liable for lost or stolen items.

    Lead Retrieval with Gamification

    • Lead retrieval system with Gamification available as exhibitor option.
    • Exhibitors with Lead Retrieval will be assigned points to give to attendees for Gamification participation. VHMA will award prizes to the three attendees who collect the highest number of points.
    • Gamification is provided to encourage attendee interaction with vendors.

    Please contact Kelli Albarado at the VHMA Office to secure a conference sponsorship.

    EXHIBITOR SERVICES

    The VHMA has contracted with Alliance Nationwide Exposition to provide exhibitor services, furniture rental, labor, cleaning and material handling services, and shipping. Order forms for audio visual equipment, electrical and Internet services are provided in the Alliance Service Kit.

    For assistance, please contact Exhibitor Services at 888.528.2011 or ExhibitorAssistance@alliance-exposition.com.

    EXHIBITOR SERVICE KIT

    Important Dates to Note:

    Advance Order Discount Deadline - August 23, 2023
    Advance Shipment Receiving - August 21, 2023
    Advance Shipment Deadline - September 14, 2023

      EXHIBIT & CANCELLATION POLICY

      Linked is the VHMA's Exhibit Policy. By registering you agree to comply with the policy.

      SHOW CONTACT

      If you have any questions or need assistance prior to the show, please contact Kelli Albarado at the VHMA Office by phone at 518/433-8911 x9; by e-mail.

      Alliance Exposition staff will be on hand during the entire show for any needs you may have.

      EXHIBIT HALL HOURS (subject to change)

      Wednesday, September 20, 2023
      6:00 p.m. - 9:00 p.m. EXHIBIT SETUP

      Thursday, September 21, 2023
      6:00 a.m. - 7:00 a.m. EXHIBIT SETUP
      7:00 a.m. - 8:00 a.m. Breakfast with Exhibitors
      10:15 a.m. - 10:45 a.m. Marketplace Break with Exhibitors
      12:15 p.m. - 1:45 p.m. Lunch with Exhibitors
      3:15 p.m. - 3:45 p.m. Networking Break with Exhibitors
      3:45 p.m. Exhibit Hall Closes

      Friday, September 22, 2023
      7:00 a.m. - 8:00 a.m. Breakfast with Exhibitors
      10:00 a.m. - 10:30 a.m. Marketplace Break with Exhibitors
      12:00 p.m. - 1:30 p.m. Lunch with Exhibitors
      2:00 p.m. - 4:30 p.m. EXHIBIT BREAKDOWN