Exhibit 2022

2022 VHMA Annual Meeting & Conference
Orlando, FL
September 8-10, 2022


If you would like to be on the list to receive information for the 2023 Annual Meeting, please email kelli@vhma.org.

Exhibit Space Cost

Exhibit space - $1,260
Exhibit space with Lead Retrieval - $1,400

Happy Hour Sponsorship Add-On
Happy Hour in Exhibit Hall - $750
Sponsor recognition will be included on signage, the event website, in the Mobile App and at your booth.

Contact the office for non-profit booth rates.

To enhance attendee traffic for exhibitors, note the following:

  • Breakfast and Lunch provided in Exhibit Hall
  • Attendees routed through Exhibit Hall
  • Dedicated Exhibit networking time each day
  • Limited to 65 booths for greater exposure
NEW IN 2022
  • Exhibit Hall Happy Hour: See add-on option under Exhibit Fee. As you know, the Exhibit Hall Happy Hour can be a tremendous avenue to drive traffic to the Exhibit Hall. Your support is essential. A minimum of 12 Sponsors is required. Sponsor recognition will be included on signage, the event website, in the Mobile App and at your booth.
  • Meals in Exhibit Hall: Breakfast, lunch and breaks will be located in the Exhibit Hall to promote greater interaction with attendees.
  • Career Center: Exhibit area dedicated to companies, clinics and recruiters seeking to fill positions. Located in the foyer just outside the Exhibit Hall entrance.

  • 8' x 8' exhibit space
  • 6’ draped table, two chairs, and wastebasket
  • Exhibit Hall is carpeted
  • Two (2) Exhibit personnel badges per 8’x8’ booth (includes breakfast and lunch). Additional badges may be purchased for $300 each.
  • Company description and contact information posted on VHMA event app with link to company website
  • Complimentary admittance into education sessions
  • Tabletop displays and smaller “pop-up” displays are recommended.
  • The Exhibit Hall will be secured nightly, however, the VHMA and the Hotel are not liable for lost or stolen items.


  • Lead retrieval system with Gamification available as exhibitor option.
  • Exhibitors with Lead Retrieval will be assigned points to give to attendees for Gamification participation. VHMA will award prizes to the three attendees who collect the highest number of points.
  • Gamification is provided to encourage attendee interaction with vendors.
The exhibit hall layout can be found here (may be slow to load). VHMA reserves the right to make final booth assignments and placement.

Please contact Kelli Albarado at the VHMA Office to secure a conference sponsorship.

EXHIBIT HALL HOURS (subject to change)

Wednesday, September 7, 2022
6:00 p.m. - 9:00 p.m. EXHIBIT SETUP

Thursday, September 8, 2022
6:00 a.m. - 7:00 a.m. EXHIBIT SETUP
7:00 a.m. - 8:00 a.m. Breakfast with Exhibitors
10:15 a.m. - 10:45 a.m. Marketplace Break with Exhibitors
12:15 p.m. - 1:45 p.m. Lunch with Exhibitors
3:15 p.m. - 3:45 p.m. Networking Break with Exhibitors
6:30 p.m. - 7:30 p.m. Happy Hour in Exhibit Hall (pending sponsorships)

Friday, September 9, 2022
7:00 a.m. - 8:00 a.m. Breakfast with Exhibitors
10:00 a.m. - 10:30 a.m. Marketplace Break with Exhibitors
12:00 p.m. - 1:30 p.m. Lunch with Exhibitors
2:00 p.m. - 4:30 p.m. EXHIBIT BREAKDOWN


The VHMA has contracted with Alliance Nationwide Exposition to provide exhibitor services, furniture rental, labor, cleaning and material handling services, and shipping. Order forms for audio visual equipment, electrical and Internet services are provided in the Alliance Service Kit.

For assistance, please contact Exhibitor Services at 888.528.2011 or ExhibitorAssistance@alliance-exposition.com.


Important Dates to Note:

Advance Order Discount Deadline - August 10, 2022
Advance Shipment Receiving - August 8, 2022
Advance Shipment Deadline - September 1, 2022


    Linked is the VHMA's Exhibit Policy. By registering you agree to comply with the policy.


    If you have any questions or need assistance prior to the show, please contact Kelli Albarado at the VHMA Office by phone at 518/433-8911 x9; by e-mail.

    Alliance Exposition staff will be on hand during the entire show for any needs you may have.

    Attendees will be required to review and sign our COVID-19 Notice and Release either in advance of the event or on site upon registration/check-in.  Attendees will be required to review and acknowledge our health screen on site.  


    Renaissance Orlando at SeaWorld®
    6677 Sea Harbor Drive
    Orlando, FL 32821

    Call or book online:
    Group Rate: $139/night


    Kelli Albarado, CAE, CMP
    518-433-8911 x9