Cost
Exhibit space: $995
Exhibit space with Lead Retrieval: $1,150
Contact the office for non-profit booth rates.
Booth space is limited - only 68 booths available.
Each 8’ x 8’ exhibit space will be supplied with one 6’ draped table, two chairs and a waste basket. Tabletop displays and smaller “pop-up” displays are recommended. The Solana Ballroom where the exhibits will be displayed is carpeted and will be secured nightly, however, the VHMA and the Hotel are not liable for lost or stolen items. Booth assignments are made by the VHMA staff.
The exhibit hall layout and booth assignments can be found here - coming soon.
The VHMA has contracted with Alliance Nationwide Exposition to provide exhibitor services, furniture rental, labor, cleaning and material handling services. Order forms for audio visual equipment, electrical and Internet services are provided in the Alliance Service Kit.
An Alliance Service Kit will be emailed to you after we receive your exhibitor registration.
Alliance Exposition
6571 Washington Blvd
Elkridge, MD 21075
For assistance, please contact Exhibitor Services at 888-528-2011 or ExhibitorAssistance@alliance-exposition.com.
Order Alliance Service Kit Online
Important Dates to Note:
- Advance Order Discount Deadline: August 28, 2019
- Advance Shipment Receiving: August 26, 2019
- Advance Shipment Deadline: September 19, 2019
Booth assignments will be made by the VHMA staff weeks prior to the event date. If you have special requirements regarding your exhibit space, please make a note in the special needs comment box on your registration form or contact Lyn Korte at the VHMA Office. You will be asked for your booth space preferences on the registration form.
Each exhibiting company will receive two (2) complimentary representative badges. Additional badges may be purchased for $275. Exhibitor representatives are welcome to attend the educational sessions. A continuing education certificate form can be picked up at the conference registration table.
Be sure to check out these tips to increase your exposure with conference attendees.
Advertising/Sponsorship Opportunities
Presenting Sponsorship: $6,000*
Supporting Sponsorship: $3,500
*Includes a complimentary exhibit space. ($995 value)
Marketplace Sponsorship: $2,750 for one day/$5,000 for two days
Vendor Classroom: $1,500**
Mobile App Ad: $2,500
Promotional Bag Insert: $1,000 (must be a registered exhibitor or sponsor, 8/1 deadline for materials)
Exhibit Booth: $995
Exhibit Booth with Lead Retrieval: $1,150
**A 15-minute block of time to utilize the private classroom space in the exhibit hall (seating for 20). Classroom blocks are limited.
*View Opportunities
Exhibit Hall Hours
Wednesday, September 25, 2019
6:00 p.m. - 9:00 p.m. EXHIBIT SETUP - Solana Ballroom
Thursday, September 26, 2019
6:00 a.m. - 7:00 a.m. EXHIBIT SETUP - Solana Ballroom
7:00 a.m. - 8:00 a.m. Breakfast with Exhibitors - Solana Ballroom
10:15 a.m. - 11:00 a.m. Marketplace Break with Exhibitors - Solana Ballroom
12:30 p.m. - 1:45 p.m. Lunch with Exhibitors - Solana Ballroom
Friday, September 27, 2019
7:00 a.m. - 8:00 a.m. Breakfast with Exhibitors - Solana Ballroom
10:00 a.m. - 10:45 a.m. Marketplace Break with Exhibitors - Solana Ballroom
12:15 p.m. - 1:30 p.m. Lunch with Exhibitors - Solana Ballroom
2:00 p.m. - 4:30 p.m. EXHIBIT BREAKDOWN - Solana Ballroom
The exhibit hall layout and booth assignments can be found here - coming soon
Shipping Details
The VHMA has contracted with Alliance Nationwide Exposition to provide shipping services. Contact Alliance to get a quote on your shipping needs.
Alliance Exposition
6571 Washington Blvd
Elkridge, MD 21075
For assistance, please contact Exhibitor Services at 888-528-2011 or ExhibitorAssistance@alliance-exposition.com.
Order Alliance Service Kit Online
Important Dates to Note:
- Advance Order Discount Deadline: TBA
- Advance Shipment Receiving: TBA
- Advance Shipment Deadline: TBA
Lead Retrieval
Lead retrieval is available through the meeting event app. Lead retrieval is provided as an option with your booth selection.
Hotel & Travel Reservations
Renaissance Phoenix Glendale Hotel & Spa
9495 W. Coyotes Blvd.
Glendale, AZ 85305
623-937-3700
VHMA Group Rate: $185 single/double++
Reservations Deadline: Monday, September 3, 2019 (or until the group block has sold)
Valet parking for hotel guests is $15 per day. Parking rates are subject to change.
Show Contact
If you have any questions or need assistance prior to the show, please contact Lyn Korte at the VHMA Office by phone at 518/433-8911 x9; by fax at 888/795-4520; by email.
Alliance Exposition will have staff on hand during the entire show for any needs you may have.
Register by August 15, 2019 to be included onsite event print materials.