FAQs

To ensure the best possible experience for all attendees, we have established some basic rules for event participation that apply to all VHMA educational events. The goal is to preserve a climate that encourages civil and professional dialogue; the VHMA reserves the right to suspend or terminate access to VHMA events for anyone who violates these rules. 

Review the full Event Code of Conduct Policy.

The conference schedule and program descriptions are available in both the event app and on the VHMA website. Program presentations and speaker-provided resources will be accessible in the event app as they are received from each speaker. We encourage you to create your personalized agenda in advance to make the most of your event experience.

Use the app’s Continuing Education (CE) tracking feature to log the sessions you attend and email yourself a CE transcript.

Click here for schedule.

Quick Start Guide: Coming soon 

Be on the lookout for an email with a link to download the event app. You can also find it in your app store by searching “VHMA Events.”

Here's how to login:

Username: Your registered email address

Password: VHMA2026

Tip: Enable Push Notifications when you first log in and Refresh the App (in Settings) each morning to stay updated.

Thursday, September 10

Breakfast at 7:00 a.m.

Reserved tables in Exhibit Hall dining area

If this is your first time at a VHMA conference, we can assign you a Conference Buddy who can help you navigate the event and also serve as a point of contact for networking.

If you didn't request a conference buddy on your event registration form, but would like one, see Susan at the registration desk.

Thursday, September 10

7:00 a.m. - 8:00 a.m. Breakfast

10:20 a.m. - 11:00 a.m. Break

12:30 p.m. - 1:45 p.m. Lunch

3:15 p.m. - 4:00 p.m. Break

4:00 p.m. Exhibit Hall Closes

Friday, September 11

7:00 a.m. - 8:00 a.m. Breakfast

10:15 a.m. - 11:00 a.m. Break

12:30 p.m. - 2:00 p.m. Lunch

2:00 p.m. Exhibit Hall Closes

Wednesday, September 9

5:30 p.m. to 7:00 p.m.

Thursday, September 10

7:00 a.m. to 5:00 p.m.

  Friday, September 11

7:00 a.m. to 5:00 p.m.

Saturday, September 12

7:00 a.m. to 12:00 noon

"Lead the Future of Your Practice with AI"

Wednesday, September 9

8:00 a.m. to 5:00 p.m.

Presented in Partnership with Pawsitive Intelligence.

Sponsored by: co.vet and Nationwide

The pre-conference workshop requires a separate registration and fee. 

Click here to learn more about the workshop.

Networking Table Assignments: One of the greatest benefits of attending a VHMA conference is the opportunity to connect with fellow veterinary leaders. Your name badge will include a table color to help you meet new colleagues during meals and networking events. We encourage you to sit at a table with your designated color, introduce yourself, and expand your professional network.

Buffet Breakfast: Thursday, Friday, and Saturday

Buffet Lunch: Thursday and Friday

All food will be clearly labeled, with gluten-free, nut-free, dairy-free, vegetarian, and vegan options identified to accommodate a variety of dietary needs.

Mobile App Game: Complete app challenges, earn points, climb the leaderboard, and compete for cash prizes.

Passport Game Card: Visit sponsor booths, collect stamps, and complete your card for a chance to win a $500 Visa Gift Card.

Poker Chip Challenge: Collect VHMA poker chips from exhibitors throughout the conference. The heaviest collection wins a cash prize!

Make new connections beyond the classroom! Advance registration is required, and space is limited.

Dine Around: Enjoy dinner at one of the resort's restaurants while networking with fellow attendees.

Bowling Night: Unwind with two hours of bowling, friendly competition, and great conversation.

Hospital Tour: Tour Mountain View Animal Hospital & Holistic Pet Care and enjoy dinner with fellow attendees.

Reserve your spot.

Thursday, September 10

5:45 - 6:45 p.m.

All VHMA members are encouraged to attend as the VHMA President will report on the year's accomplishments. We will also be pinning our newest CVOM and CVPM classes.

Grand Sierra Resort and Casino

2500 East 2nd Street

Reno, NV 89595

Hotel Website

Book Online Here

Call for Reservations: 800-648-5080 (a $4.95 fee plus tax will be charged per reservation to use this service).

VHMA Group Rate:
$79 Tuesday, Wednesday and Thursday nights - single/double+++
$199 Friday and Saturday nights - single/double+++

• There will be an additional per-person charge of $25.00 for triple/quad occupancy.
• All rooms are subject to thirteen percent (13%) Washoe County Room Tax, the daily resort fee ($34.00) plus tax, and a daily $2,00 tourism surcharge fee (all fees subject to change).
• Reservations Deadline: Monday, August 24 

Please be sure to mention that you are attending the VHMA 2026 Annual Meeting and Conference to secure the group rate. The group's discounted block of rooms is available Wednesday through Saturday night. There are very limited rooms in the block for Saturday night. You can book beyond those nights, but the group rate is not guaranteed. It is based on space and rate available. 

VHMA has set aside a limited block of rooms. Rooms are available until the block has sold. Any reservations received after this date will be honored on a space-available basis.

• The rate is per room, per night for a standard room. Rate is subject to applicable taxes in effect at the time of check-in.
• All reservations must be accompanied by a first-night room deposit or guaranteed with a major credit card.
• Cancellations must be received by 72 hours prior to the scheduled arrival date to avoid a cancellation fee or no-show fee (fee equal to one night’s room and tax).
• If a guest booked checks out prior to the end of the booked reservation, a $50.00 early departure fee will be charged.
• Complimentary Wi-Fi is available in guest rooms and throughout the meeting space.
• Check-in time is 3:00 p.m. and check-out time is 11:00 a.m.

Parking: Complimentary parking is available on site.

Airport: The Reno-Tahoe International Airport (RNO) is 2.5 miles from the hotel.

Free Airport Shuttle: The shuttle departs the airport every 30 minutes, from 4:45 a.m. to 12:15 a.m. Pick up is from the exit located at the far end of baggage claim area.

The shuttle departs the resort every 30 minutes, from 4:30 a.m. to 12:00 a.m. Pick up located by the front desk in the port-cochere

Visit the Registration Desk on-site or contact VHMA if you need anything during the conference.

admin@vhma.org

(518) 433-8911